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Data Protection & Sharing
Contact details for Hertswood Academy’s Data Protection Officers
Judicium Consulting Limited
5th Floor, 98 Theobalds Road, London, WC1X 8WB
dataservices@judicium.com | 0345 548 7000
Key Data Protection Documents and Privacy Notices
Third Party Data Sharing
Hertswood Academy follows the Information Commissioner’s Office (ICO) and Department for Education (DfE) guidance for transparency in publishing a regularly updated list of third-party software and platforms that we may share data with for pupils, parents or visitors. This is an additional step over and above our Privacy Notices.
In some cases, we may list the category of company rather than a specific company name if we feel there is potential risk. In these cases you may contact us directly to request further information regarding the company and the nature of the processing.
Where it is necessary or legally required, and complies with data protection law, Hertswood Academy may share personal information about data subjects with:
Key Organisations |
|
| Department for Education | Government ministerial department |
| Hertsmere Borough Council | Local authority |
| Hertfordshire Children's Services | Children's social services in Hertfordshire, managed by Herts CC |
| Ofsted | Office for Standards in Education, Children's Services and Skills |
| Hertfordshire Constabulary | Police force for Hertfordshire |
| Links Academy Hatfield | Education Support Centre |
| AQA | Exam board |
| Cambridge OCR | Exam board |
| Pearson Edexcel | Exam board |
| Joint Council for Qualifications (JCQ) | Provider of examination arrangements/regulations |
| NHS England | National Health Service |
| Vaccination UK | Providers of school-aged immunisations for NHS England |
| Vancols | School photographers |
| UCAS | Career/apprenticeship/higher education events |
| University of Hertfordshire | Career/apprenticeship/higher education events |
| The Brilliant Club | Career/apprenticeship/higher education events |
| The Careers & Enterprise Company | Independent national body for careers education |
| Hertfordshire Music Service | Local authority music service |
| Community Lettings UK | Lettings provision |
Management Systems |
|
| Arbor | Management information system |
| Google Workspace | Workspace suite |
| - | Data integrator services (e.g. Wonde) |
| CRB Cunninghams | Catering and payment systems |
| Hoge 100 | Finance management system |
| Medical Tracker | Medical management system |
| - | Antivirus and anti-malware systems |
| - | IT backup systems |
| - | Filtering, classroom management and safeguarding system |
| CPOMS | Safeguarding system |
| CloudBadging | ID card system |
| GL Assessment | Assessment system |
| SchoolCloud | Parents evening system |
| Provision Map Writer | SEND provision management system |
| InVentry | Sign-in and visitor management system |
| Iris Connect | Professional development system |
| eVouchers | Digital voucher and grant distribution platform |
Digital Learning Platforms |
|
| Boost Learning | Digital learning platform |
| Century | Digital learning platform |
| CSUK | Computer Science digital learning platform |
| ePlatform | Online library system |
| eRevision | Digital learning platform |
| EverLearner | PE digital learning platform |
| ExamPro | Digital learning platform |
| Focus On Sound | Music digital learning platform |
| Kerboodle | Digital learning platform |
| MathsWatch | Maths digital learning platform |
| MusicFirst | Music digital learning platform |
| OSCAR (Causeway Education) | Personal statement writing platform |
| Pearson ActiveHub | Digital learning platform |
| Quizlet | Independent revision platform |
| SatchelOne | Homework platform |
| SketchUp for Schools (Trimble Inc.) | 3d modelling and CAD platform |
| Teaching Gadget | Music digital learning platform |
| Unifrog | Careers platform |
The Academy may also share personal information, where appropriate and necessary, with external organisations involved in safeguarding, welfare, health, social care, or educational support. This may include local authorities, social care teams, health professionals, therapeutic services, family support services, housing providers, alternative provision providers and other organisations involved in supporting a child or family. The specific organisations involved will vary depending on the needs and circumstances of the individual pupil.