I need content

Hertswood Academy Virtual School Plan -- 11th January 2021

The following information applies to students in all year groups from Year 7 to Year 13.

This is guidance to support students and parents during the lockdown. Inevitably there will be issues facing families making it harder for students to access work. The Academy will endeavour to support families wherever possible but we understand that there will be occasions when students are unable to complete work as expected.

We will offer regular opportunities for parents to feedback via surveys during the lockdown.

If you need support please email admin@hertswoodacademy.org.


Advice to students:

You will be following your normal school day so:

• Get up at the usual time

• Get dressed so you are ready to work

• Follow the daily timetable including PE:

  • 8.30-8.45 log on
  • 8.45 - 9.45 period 1
  • 9.45 - 10.45 period 2
  • 10.45 - 11.45 period 3
  • 11.45 - 12.15 - Year 7-9 lunch / 10-13 personal development programme period
  • 12.15 - 12.45 - Year 10-13 lunch / Year 7-9 personal development programme period
  • 12.45 - 1.35 period 4
  • 1.35 - 2.35 period 5

• Find a good place to work where you will have enough space and will not be distracted

• Think about how you organise yourself online:

  • Create subject folders to store work
  • Try to close any unnecessary tabs on your computer screen


Pastoral Support:

• Each year group will have a year group Google Classroom set up by their Head of Learning.

• Each student should log onto their year group Google Classroom each morning to register and check for notices and updates. Students are required to log on as part of a daily routine.

• A weekly newsletter will be sent to all students via their year group Google Classroom with any important notices and information.

• Student assemblies will be sent via Google Classroom as a presentation once a week.

• There will be daily activities for students in Year 7 -11 to complete in place of registration:

  • Monday - Newsletter
  • Tuesday - Personal Development Programme
  • Wednesday -Personal Development Programme
  • Thursday - Current Affairs Quiz
  • Friday - Assembly

• Sixth Form will be following their Futures and Mindset for Learning programme.

• Students will be rewarded with house points based on the amount of independent work completed each week.


Accessing Lessons:

• Students should follow their normal timetable and attend lessons at the usual times in the relevant Google Classroom for each subject. Teachers will post work and either deliver a lesson or be available to communicate with students through the video function (Google Meet).

• Ensure you log in using only your school email address and password:

  • All other websites should be accessed using ‘log in with Google’.
  • Check that Google and your email are logged in using your school address.

• Students should follow the lesson instructions in Google Classroom:

  • If students do not have the code to access Google Classroom they should check their homework on Go4schools or email their teacher to gain access.

• If joining a video lesson in Google Meet students should:

  • Switch off their camera and microphone (except in Years 12 and 13).
  • Communicate through the ‘chat’ function.
  • Students should only use their microphone if asked to do so by the teacher.

• Any work students complete will be submitted electronically using the hand in (or turn in) button:

  • Students should not email work.
  • Work will be marked and feedback supplied in line with school policy. This is that:
  • Work in exercise books is not routinely marked.
  • Assessed work is marked and feedback supplied.
  • Work completed in online packages will in most cases offer feedback automatically.

• If students are unable to access lessons live, the work will still be available in Google Classroom to catch up later.

• Assessment weeks will take place at the planned times, although assessments will be adjusted to take account of the circumstances.

• Students in Years 11 and 13 should continue to work as usual. We will clarify how Centre Assessed Grades will be estimated and submitted when we have received guidance from the Department for Education. Staff will be using the following evidence to assess the final grade for each subject:

  • Assessment grades.
  • Classwork.
  • Homework.
  • Effort.
  • Attendance.


Curriculum Support:

• Chromebooks and dongles (to enable internet access) may be borrowed from school if students do not have access to ICT at home - please email admin@hertswoodacademy.org if you would like to borrow equipment. This will require the student and a parent/carer to sign a form acknowledging they are taking responsibility for the device while in their possession. We strongly recommend that parents borrow enough IT to enable every child to have access to their own computer.

• Paper copies of work will also be available for collection if you have no internet connection at home. Please email admin@hertswoodacademy.org if you would like support with this. Parents should be aware that paper versions of school work cannot be the same as online provision. It is preferable that students borrow school IT equipment rather than use paper if possible.

• Parents will receive a weekly report on student attendance, progress and effort via Go4Schools.

• Parents evenings will take place according to the calendared dates. Times and other arrangements may be adjusted to take account of the circumstances.

• ICT Support: Students and parents can find detailed instructions on how to access the various online platforms at hub.hertswoodacademy.org/logins.

  • If students have any ICT issues, they can email 'IT' from their school Gmail account.
  • If parents have any ICT issues, they can contact parents@hertswoodacademy.org.

• Staff will reply to student and parent emails within 48 hours on working days between 9am and 5pm.


SEND Support:

• Students who normally have support from Learning Support Assistants in lessons will continue to have this support and will be emailed daily by the relevant LSA.

• Additional information, including additional support or advice from external agencies, is available on our SEND During Covid page.

• If you would like to contact our SEND team please email SEND@hertswoodacademy.org.



• Behaviour during lessons will be rewarded / sanctioned following the school behaviour policy. House points and behaviour codes will be awarded in Go4Schools.

• Students should ensure they abide by the ICT Policy and follow email etiquette when contacting staff. Failure to adhere to this will lead to access to online study facilities being suspended and paper resources sent in their place.

• There is online support for child protection / safeguarding issues. There is a list of support available on the school website at www.hertswoodacademy.org/information/emergency-support.


Video Guides:

The videos below are designed to support parents and students accessing online learning.