• "Hertswood Academy is a calm and pleasant place for pupils to learn." -OFSTED 2019

Hertswood Academy admission arrangements for entry to Year 7 in September 2022

Hertswood Academy will participate fully in the Hertfordshire County Council (HCC) coordinated admission scheme for all schools. Details of this scheme along with how to apply to Hertswood can be found on the HCC website and applicants should apply by the given deadline:

School Admission Appeals Timetable


Admission Number

The number of intended admissions for September 2022 is 270. Students will be admitted at the age of 11 or after having completed National Curriculum Year 6.

Children with an Education, Health and Care (EHC) Plan

The academy will meet its legal obligation to offer a place to a student who has an EHC (Education, Health and Care) Plan that names the academy in accordance with Section 43 of the Children and Families Act 2014. Students with EHC’s are not admitted within the ordinary admissions process but count towards the academy’s published admissions number.

Oversubscription Criteria

Where applications for admission exceed the number of places available, the following criteria will be applied, in the order set out below, to decide which children to admit:

  1. Children looked after and children who were previously looked after, but ceased to be so because they were adopted (or became subject to a child arrangements order or a special guardianship order).
  2. Children for whom it can be demonstrated that they have exceptional medical or social reasons to attend Hertswood, this includes children previously from abroad who were cared for by the state because he/she would not otherwise have been cared for adequately and subsequently adopted.
    • A panel of HCC officers will determine whether the evidence provided is sufficiently compelling to meet the requirements for this rule. The evidence must relate specifically to Hertswood Academy under Rule 2 and must clearly demonstrate why it is the only school that can meet the child's needs.
  3. Children with a sibling on the academy’s roll in years 7 to 12 at the time of application and who are reasonably expected to be on the academy’s roll in September 2022.
  4. Priority to children of staff employed at the academy for two years or more or where the member of staff has been recruited to meet a demonstrable skills shortage.
  5. Other children by distance from the academy, with priority being given to those children who live nearest to the academy. ‘A straight line distance’ measurement is used in all home to school distance measurements. Distances are measured by Hertfordshire County Council using a computerised mapping system to two decimal places. The measurement is taken from the AddressBase Premium address point of your child’s house to the address point of the school. AddressBase Premium data is a nationally recognised method of identifying the location of the schools and individual residences.
  6. Children living outside the priority area on the basis of distance, with those living nearest the school given priority.

These rules are applied in order they are printed above. If more children qualify under a particular tule than there are spaces available, a tie break will be used.

Tie Breaker

Distance (as defined by criterion 5 above) will be used as a tie breaker if required in criteria 1-4 above.

Multiple Births

The academy, as the admission authority will admit over the academy's published admission number if necessary to admit all children in a multiple birth.

Waiting List

When children are not offered a place due to oversubscription, the child's name is automatically placed on the continuing interest list: which is administered by Hertfordshire County Council. Parents may choose to remove their child’s name from the list. Further information about this list is available from:

Customer Service Centre on: 0300 123 4043

Names on the continuing interest list will be ranked according to the above criteria. Parents also have the right of appeal.


Parents wishing to appeal who applied through Hertfordshire’s online system should log in to their online application and click on the link “register an appeal.” Out of county residents and paper applicants should call the Customer Service Centre on 0300 123 4043 to request their registration details and log into www.hertfordshire.gov.uk/schoolappeals and click on the link “log into the appeals system.”

In Year Admissions

The county council will write to you with the outcome of your application and, if you have been unsuccessful, will include registration details to enable you to login and appeal online at www.hertfordshire.gov.uk/schoolappeals.

The academy participates in the Hertfordshire in year co-ordination scheme. The academy will make the decision about whether to offer a place but Hertfordshire will deal with the administrative arrangements. Further information is available from www.hertfordshire.gov.uk/inyear.

The academy will use the same oversubscription criteria as for admissions at the normal point of entry (see above)

Definitions of words used in this policy

“Looked After Children and Previously Looked After Children”
A Looked After Child is a child who is

  • in the care of a local authority, or
  • being provided with accommodation by a local authority in the exercise of their social services functions (section 22(1) of The Children Act 1989) at the time of making an application

“A Previously Looked After Child” is a child who was look after but ceased to be so because they were adopted (or became subject to a residence order or special guardianship order

“Adopted” – means under the terms of the Adoption and Children Act 2002 (section 46)

“Child arrangements Order” – under the terms of the Children Act 1989, section 8 defines a Child arrangements order as an order settling the arrangements to be made as to the person with whom the child is to live

“Special guardianship order” – under 14A of The Children Act 1989, an order appointing one or more individuals to be a child’s special guardian or guardians.

Children who were not “looked after” immediately before being adopted, or made the subject of a residence order or special guardianship order will not benefit from the priority conferred by oversubscription criterion 1.

“Sibling” means the sister, half sister, adopted sister, or child of the parent/carer or partner, and in every case living in the same house from Monday to Friday. Where a place is obtained and the child admitted to the school and it is subsequently identified that this place was gained fraudulently, there will be no sibling priority available to subsequent children from that family.

“Staff member” means persons directly employed by the academy trust.

“Children of Staff” applies where the staff member is:

  • the child’s parent by blood or adoption, or have legal parental responsibility for the child, OR
  • cohabiting with one of the child’s parents or a carer who has legal parental responsibility for the child.

In either case the staff member and the child must live at the same address as the staff member for the majority of school nights (see home address below for a definition of school night).

“Home address”
The address provided should be the child’s current permanent address at the time of application. ‘At the time of application’ means the closing date for applications. Only one address can be used for the application. Where the child lives at more than one address then the address used for the application must be the on where the child spends the majority of school nights. A school night means Sunday night, Monday night, Tuesday night, Wednesday night and Thursday night. If an address is disputed the address where child benefit/child tax credit is paid will be used. The school reserves the right to ask for reasonable proof of address in order to verify that the address given is accurate.